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Invoice Management Solutions

Streamline accounts payables and reduce costs with automated exception handling, validation, and routing of invoices

Gain better control of invoicing processes with SAP software for invoice management to increase cash flow, enhance cash requirements and payment visibility, reduce costs, minimize fraud, and improve vendor relations. Integrate electronic documents into your accounts payable process for faster and more accurate invoice processing, and help ensure that invoices reach intended destinations on time. Enhance vendor relations, which can lead to better pricing and payment terms.

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Solution Capabilities

Included Capabilities

Purchase Order Collaboration

Enable the transmission of POs and other order-related documents through the Ariba Network

Business network solutions from SAP Ariba support purchase order collaboration and order collaboration, letting you transmit POs and other order-related documents through the Ariba Network. You can quickly access and respond to ordering activities from internal stakeholders and suppliers, which enables end-to-end collaboration on order fulfillment, including orders, change orders, cancellations, and more. Enablement services help you on-board suppliers onto the network.

Invoice Collaboration

Get accurate invoices to accounts payable faster through electronic invoice submission and automated verification

Resolve invoice exceptions automatically while receiving digitally signed, legally compliant invoices over a cloud-based business network from SAP Ariba. Use a single network to receive invoices that suppliers can submit through standard digital interfaces, purchase order and contract-invoicing functions, portals, or back-office systems. Verify invoices automatically, get them to accounts payable faster for approvals, and make accounting and shared services more productive.

Invoice Workflow and Approval Management

Handle exceptions, manage approval processes, and produce an audit trail, from invoice receipt through settlement

Invoice exception and approval management features let you build, test, deploy, and expand invoice workflows with no technical training. It expedites approvals and resolves errors and exceptions and lets you match invoices to POs and goods receipt and invoice off contracts. It supports remote and line-level invoice approvals and complex workflows. You can manage invoice approvals, apply cost codes, quickly resolve invoice exceptions, and configure workflows for specific requirements.


Accounts Payable

Record and manage accounts payable data from vendors

SAP software enables accounts payable departments to record and manage all accounts payable data and then integrate that data with a company’s purchasing system. Postings to accounts payable are simultaneously recorded in the general ledger. All standard payment methods are supported. Cash management is updated with figures from the invoice to allow for liquidity planning. All country-specific payment formats can be leveraged for adaptation to local country rules and regulations.

Discount and Payment Term Optimization

Make working capital work better by optimizing early payment discounting

Keep a healthy cash balance while still generating cash earnings, even in a volatile economy, with dynamic discount management software from SAP. Encourage supplier participation in early payment discounting by offering discount options customized to each client’s needs. Simplify discount management through collaboration across multiple business processes – giving suppliers and buyers visibility into order and invoice status, payment timing and fulfillment, and discount opportunities.

Document Retention and Archiving

Improve efficiency in accounts payable with centralized, secure document storage and archiving

Store, archive, and retrieve invoices and other important documents in a secure, central location with document retention and archiving software from SAP. Improve efficiency in accounts payable by enabling people to store and retrieve documents quickly with an intuitive, customizable, folder-based interface. Promote cross-department collaboration by enabling document sharing across applications. Increase compliance and reduce risk by archiving documents in a secure, unalterable form.


Gain control of your invoice management

The digital economy is having a profound impact on SAP customers and requires a new level of orchestration to evolve your business, unleash full business value, and ensure business continuity. SAP Digital Business Services brings business and IT together to help you reimagine your business using our digital business framework.

Based on over 40 years of experience working with the world’s most progressive organizations and a robust partner ecosystem, SAP Digital Business Services can guide you on the path to innovation and digital transformation, while securing critical business processes.


Evolve your business by breaking new ground with a trusted adviser who knows you best

Unleash the full business value of your SAP investment and define a clear digital road map to adoption

Ensure business continuity with active guidance, while migrating to next-generation technology 


Ensure compliance with e-invoicing regulations

The ability to support common tax methods such as VAT, GST, PST, and withholding taxes is vital to making e-invoicing practical for global commerce. Learn why the Ariba Network is uniquely qualified to accommodate these global business requirements, facilitating tax compliance and support of other e-invoice regulations for the European Union and countries around the world. 

Manage invoices more efficiently

Take control of accounts payable with invoice management solutions from SAP. Choose from robust on-premise software or cloud-based solutions that let you make the most of best-practice knowledge and proven workflow processes. Our integrated networked approach provides access to the Ariba Network, one of the world’s largest business networks.


Quickly adopt and maintain SAP solutions

Get the support you need to efficiently implement and operate your SAP solutions – and take advantage of new technologies. We offer a range of support services, from foundation level to strategic engagement and co-innovation.

View product documentation

Get a wealth of information – about everything from installation and upgrades to security, integration, and product availability.

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