Desmond Tutu HIV Foundation
Customer Snapshot: Overview
More people are stricken with HIV in South Africa, than anywhere else in the world
While making strides as devoted activists in both treating and trying to obliterate HIV and Tuberculosis, the Desmond Tutu HIV Foundation needed help with better technology to manage business systems, and keep up with their recent organizational growth rate of 90%. Such complex challenges called for SAP Business One.
Desmond TuTu HIV Foundation
ZAR15 million (~Annual Budget)
Number of Employees
Implementation Partner URL
Cape Town, South Africa
Bluekey Software Solutions (http://www.bluekey.co.za)
Line of Business
SAP Business One
Customer Snapshot: History
DTHF now administers a groundbreaking simplified ARV treatment- just one pill a day manages an AIDS infection.
Customer Snapshot: Business Model
In addition to conducting clinical trials, DTHF provides free education, testing, and treatment for HIV and tuberculosis from multiple locations in Cape Town, with a mobile unit that travels to outlying townships. As the organization has grown with numerous new projects and leaders who often travel, so too have expensive regulatory audits and administrative costs.
Dreaming of an AIDS-Free South Africa.
Customer Snapshot: Success Strategy
For organizations like DTHF, efficient fund management as well as grant control and financial transparency are crucial to secure future funding. When donor organizations can clearly see their grants are put to good use and that success can be tracked accurately, the probability of repeat funding dramatically increases.
Truth is what we’re about.
Achieving these capabilities means the likelihood of continuing to receive future grants steadily improves.
DTHF has to balance a gargantuan level of administrative requirements,while working passionately to stay on their missioned task—saving lives, preventing diseases, and helping families cope.
Key requirements for their ERP system included:
Many organizations affiliated with DTHF already relied on a range of SAP ERP solutions. Realizing this would allow compatibility, transparency, and access to information, DTHF strategically decided to turn to SAP. The highly-customizable SAP Business One ERP solution, and the ease with which it integrates with affiliate’s SAP suites made SAP Business One a perfect fit for DTHF.
Right Price, Right Functionality.
With numerous programs and projects running, some spanning years, a versatile and robust business management system with tight integration with affiliate systems was essential. SAP Business One achieved this and delivered access to all information by providing a central, enterprise-wide platform for managing finances, monitoring the progress of projects, and generating reports.
Enter SAP: The SAP Experience
Both partners viewed solutions such as the one developed for DTHF as the perfect way to fulfill the mission of making systems run better—so organizations can improve peoples’ lives.
SAP Business One ERP is a unique innovation DTHF can leverage to manage grant applications, research budgets, and treatment programs for patients with critical diseases. Bluekey purposely built the solution with sufficient flexibility for DTHF to easily adapt to fit its processes.
By deploying SAP Business One, DTHF has gained easy, real-time access to information. In addition to saving time previously spent on searching for information and generating reports, this capability allows the medical staff to focus more time on patient care.
The technology also plays a critical role in treating patients because accessing the right information and treatment at the right time helps save lives. SAP Business One has thus made a huge difference in helping DTHF spend more time on clinical trials, treatment, and prevention efforts.
Better Business: Benefits
SAP Business One has substantially reduced audit costs—even as DTHF grows. Creditor summary reports have significantly improved creditor management while multi-currency reports automatically calculate exchange-rate risks, a capability the organization did not previously possess.
Where the real difference is made.
The system has already reduced transaction processing times by 30%, which gives traveling project leaders the ability to authorize and approve projects from anywhere on their mobile devices.
Better Business: Lessons Learned
How to Spend More Time – and Money – on Patients
DTHF estimates savings of over $45,000 per year by leveraging the new SAP software, which also allows the organization to conduct full cost-recovery faster. In addition, full system transparency allows physicians managing individual clinical trials to understand exactly how much budget they have to work with and what they can spend.
Before leveraging SAP Business One, physicians were sometimes afraid of going over budget, so they often wouldn’t spend money at all. They now make informed spending decisions easily, which frees up more time for patient care.
Better Business: Run Simple
In a country where approximately 25% of the population is unemployed and lives on less than $1.25 per day, the healthcare situation requires heroes, and with the help of SAP Business One, the Desmond TuTu HIV Foundation staff is fulfilling that role.
Looking ahead, DTHF policy makers, healthcare professionals and donors will attempt to win the on-going HIV tuberculosis battle with large doses of education, testing, and treatment. With support from SAP Business One, the entire staff can spend more time on this mission while focusing on patients, who now have a better chance at living a quality life.
Making a Better World.
The change to SAP is a great step forward—the system will enhance our grant administration and management reporting while also helping improve project management and budget planning. In addition, the controls integral to the SAP system decrease risk, which should improve our system audits. SAP Business One will provide us with a superior business management platform, supporting growth and innovation well into the future.