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University of Petroleum Energy Studies (UPES)

Customer Snapshot: Overview

100% cost savings from insourcing payroll services

University of Petroleum & Energy Studies (UPES) is India's first energy university, with over 3,000 graduates now enjoying key roles in their chosen sectors. In developing a best-in-class HR operation, UPES implemented the SAP ERP Human Capital Management solution to create a unified, shared service HR organization that delivers strategic value.

Company
University of Petroleum Energy Studies (UPES)

Revenue
INR1.1 billion

Number of Employees
400

Implementation Partner URL
www.stravissolutions.com/

Industry
Public Sector

Headquarters
Dehradun, Uttarakhand, India

Customer Website
www.upes.ac.in/

Implementation Partners
StraVis IT Solutions Pvt. Ltd.

Line of Business
Finance, Human Resources, Sourcing and Procurement

SAP Solutions
SAP ERP, SAP Student Lifecycle Management

Customer Snapshot: History

An Energetic Start

Unique in India, UPES offers 47 programs to prepare the next generation of energy and infrastructure leaders for India.

Customer Snapshot: Business Model

The Institution of Choice

UPES markets its academic programs worldwide, but primarily focuses on attracting top Indian talent. The university offers over 47 graduate, post-graduate and doctoral programs to more than 5,000 students in the high-growth sectors of energy, logistics, transportation, supply chain, information technology, and law.

Customer Snapshot: Success Strategy

A Unique Vision

UPES provides domain-specific and industry-ready management, engineering, and legal professionals at the graduate, post-graduate and doctoral levels. They aim to be a premier international institution with state-of-the-art facilities, world-class education, training, research, consultancy and outreach in energy, transportation and infrastructure.

The Challenge

 

Dealing with Change

UPES initially ran its internal operations on a homegrown solution, but soon realized that when a business process changed or new processes were added, it was too difficult to make changes and keep the system current with new requirements.

Enter SAP

 

Head of the Class

SAP was compared against four pillars: global market share, reputation, solution architecture, and functional depth. After a comprehensive search, UPES leaders agreed that SAP ranked the best in all four areas.

Enter SAP: The SAP Experience

 

Core Solutions, Quick Solutions

Working closely with SAP Consulting in Singapore, UPES selected a partner to assist with the implementation. The partner and the UPES project team jointly implemented core solutions including finance and controlling, HR, and materials management, completing the first phase in less than 10 weeks.

Our implementation was completed in 8-10 weeks.

Better Business

A Smart Choice

SAP’s in-depth solutions offered UPES the quickest route to productivity. With very little customization, the university was able to realize significant benefit in less than three months.

Better Business: Benefits

Many Happy Returns… On Investment

Time to register students was reduced by 50-60% and invoicing students was improved by 80%. Payroll was brought in-house, resulting in:

– 56% reduction in payroll processing cycle time

– 100% cost savings from insourcing payroll services

– 42% time saving by eliminating manual processes

 

In 14 months, UPES achieved a complete return on its investment.

Since implementing the SAP ERP HCM application, we’ve improved operational efficiency and reduced costs. We can now focus on strategic HR development as the administrative work is now significantly reduced.

Better Business: Lessons Learned

Recognize—and Leverage Power to its Fullest

The university immediately saw the power of integrated, standardized solutions and knew the benefits don’t have to stop there, so plans to continue to leveraging its investment for future productivity enhancements.

Better Business: Run Simple

 

Achieving High Honors

The university now runs all academic and administrative practices on SAP, and UPES’s SAP landscape has given them significant visibility into operations. With SAP ERP and the SAP Student Lifecycle Management application in place, the university has the building blocks to manage new IT initiatives to continue to support future growth.

Journey Ahead

 

Getting Together and Going Mobile

The university’s primary goal is to build sustainable academic practices, and will focus next on implementing robust analytics and introducing mobile delivery. UPES hopes to integrate reports on student performance and faculty achievements, use SAP software to integrate reporting for further insight, and drive better overall decision-making.

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